Pre-Dispatch Inspection Process Digitization

An excavator manufacturing company located in Kharagpur, West Bengal, is encountering challenges related to inspection documentation and optimizing resource productivity.

CHALLENGES

The current workflow for managing inspection records poses significant challenges. The reliance on printed paper check sheets for recording inspection data leads to inefficiencies and inaccuracies. Manual data entry is both time-consuming and prone to human error. Furthermore, the process requires two resources-one for conducting inspections and another for documenting the results-reducing overall productivity. The manual nature of this system also complicates and delays the generation of inspection reports, impacting decision-making and operational efficiency

SOLUTIONS

DFT Meter with Keyboard
Mode output functionality
to enter Reading directly to
Inspection Form

Microsoft Form based
Inspection Check sheet
Development

Automated remainder
emails for daily
inspection results

Dashboard and Reports for
the management

BENEFITS

Improved Visibility and Decision-Making

The centralized tracking system and dashboards provided a clear view of PO status, enabling the management team to make informed decisions quickly.

Enhanced Collaboration

Real-time updates in Google Sheets ensured consistency and accuracy, reducing the risk of errors due to manual data entry.

Improved Operational Efficiency

The automated integration of PO, invoice, delivery, and GRN data streamlined processes and minimized manual intervention.

Scalability and Flexibility

The cloud-based solution allowed for easy scalability and adaptability to evolving business requirements.