For a steel coil processing unit, efficient logistics operations were critical for transporting raw materials and finished goods. However, the organization’s fleet was managed through multiple Excel spreadsheets maintained by different users across locations. Trip details, billing, driver payments, vehicle expenses and compliance records were exchanged via email and WhatsApp before being manually consolidated, resulting in duplicate data entry, inconsistent records, reporting delays and limited operational visibility. The absence of a centralized system made it difficult to track fleet operating costs, monitor trip profitability, manage statutory renewals and make timely, data-driven decisions.